Employment Opportunities

 

 


Administrative Assistant, Graduate School (Full-Time)

Concordia Seminary serves church and world by providing theological education and leadership centered in the Gospel of our Lord Jesus Christ for the formation of pastors, missionaries, deaconesses, scholars, and leaders in the name of The Lutheran Church – Missouri Synod. Concordia Seminary is currently engaged in a search for a Full-Time Administrative Assistant, Advanced Studies to work in their Advanced Studies Office.

 

POSITION SUMMARY:

This is an administrative assistant position with two features that require specialized work. (1) The person in this position analyzes the academic records of Advanced Studies students and oversees their progress. (2) The person in this position works at the direction of the seminary Admissions Office to support the processes for admission of Advanced Studies students.

 

RESPONSIBILITIES:

Advanced Studies Administration

  • Provide general administrative support and clerical duties including but not limited to: answer and respond to calls and e-mails, respond to requests for information and resources, manage department calendars, take notes at various meetings, manage incoming and outgoing mail, update appropriate data base when mail is returned undeliverable
  • Provide primary oversight of departmental resources and files
  • Procure inventory of supplies and other office assets
  • Develop and maintain systems to track the status and progress of Advanced Studies students, with methods to provide notifications as needed
  • Work with seminary offices to resolve problems that arise in student status and records
  • Maintain the “Student Guides” for the various programs

 

Admissions

  • Work at the direction of the seminary Admissions Office to process Advanced Studies applicants

-such work will include:

  • File management
  • Updating tracking systems
  • Maintaining records in PowerCAMPUS and PowerFAIDS
  • Maintaining communication with applicants as needed
  • Assist collegially with the overall work of the Admissions Office, as time permits and as agreed upon by the Director of Ministerial Recruitment and the Dean of Advanced Studies

 

TECHNICAL SKILLS:

Required:

  • Proficiency in Microsoft Word and Excel
  • Demonstrated aptitude to learn and use administrative software applications

 

Desired:

  • Proficiency in Microsoft Access
  • Proficiency in PowerCAMPUS and PowerFAIDS applications
  • Familiarity with online calendar software and scheduling

 

QUALIFICATIONS:

Required:

  • Two years of experience in an administrative position
  • Good organizational skills and experience working with filing systems
  • Demonstrated ability to maintain confidentiality and handle sensitive information appropriately
  • Demonstrated ability to work constructively with various offices to resolve problems
  • Good writing ability

 

Desired:

  • Experience working in an academic administrative office
  • Bachelors degree or higher

 

POSITIONS SUPERVISED:

  • Student Workers

 

Please submit resume in confidence to: humanresources@csl.edu or fax to 314-505-7338 or submit via US Mail to Concordia Seminary Human Resources, 801 Seminary Place, St. Louis MO 63105.