Important Notice Effective July 1, 2013, Please Read.
This is to inform you that effective July 1, 2013, there will be a change to the structure to the student work hours. While you are enrolled in the instructional program of the Seminary, you are currently allowed to work up to a maximum of 20 hours per week while actually taking classes. You are also currently allowed to work up to 40 hours per week if you are enrolled in the program but on quarter or summer break.
On July 1, 2013, all work performed by students while on quarterly or summer breaks will be capped at 25 hours per week per student. The reason for this action is because of provisions of the Affordable Care Act that are scheduled to be effective January of 2014. Under this law, if employees work on average of 30 hours per week during a period in which their hours worked are measured, they generally become eligible for health care coverage for the following period of that same length. The Student Work Program is not intended as long-term career employment, but rather, as a modest supplementary income during the period of your coursework. Additional costs would only jeopardize this program for all.
To compensate for this change in hours, effective July 1, 2013, we are going to allow students to have up to four (4) jobs per worker at any one time. You will still be allowed to work up to a maximum of 20 hours per week while actively taking a class throughout the school year.
There are a variety of student employment opportunities. To be eligible for student employment, a student must:
- Have applied for financial aid
- Be currently enrolled in classes on at least a half time basis
- Maintain satisfactory academic progress requirements as determined by the Dean of Ministerial Formation’s office
- Have completed first day of classes towards degree in which you are currently enrolled
Students are limited to no more than four (4) positions at one time. While classes are in session, students may work no more than 20 hours total each week, regardless of the number of positions they hold. During academic breaks (between quarters, Christmas break, spring break, and during summer if a student is not enrolled in classes), students may work up to 25 hours per week total.
Once a student graduates from a given program, or has completed all courses towards their degree, they are no longer eligible to participate in the student work program. There are exceptions to this. If the student has Deferred Vicarage, whereby it is possible to complete all coursework, the student may work during the summer prior to leaving for Vicarage. The other general rule is that it is possible to participate in Spring Graduation Ceremonies pending completion of summer classes. In this case a student may participate in the student work program. However, the student is highly encouraged to devote as much time to final class work and completion of the program as possible. Once the student has completed the requisite class work for the degree, they are no longer eligible to participate in the student work program.
On occasion, students graduate from the M.Div. program in the spring and immediately enroll in other advance degrees. Effective Sept. 5, 2013, students who graduate from their primary degree in the spring may not participate in the student employment program until they have completed their first day of classes towards their next degree.
If supervisor’s need a student to work more than 20 hours while they are taking classes, the student must submit an Increased Work Hours Request (signed by the Dean of Ministerial Formation or the Dean of Graduate School) to Human Resources.
Students are responsible for managing their work schedules so they do not exceed the maximum hours they are authorized to work. Students who consistently exceed 20 hours per week for all positions, without approval from the Dean of Ministerial Formation or the Dean of the Graduate School, may be terminated from one of their positions.
For more information about a student position, or to apply for student employment, students should contact the supervisor listed on the job posting directly.
What do I need to do in order to start working on campus?
(Please see complete instructions) Complete Instructions
Once students have found campus employment, they must bring their 13/14 contract signed by the student and the supervisor to Human Resources. In addition, the following forms need to be completed:
- I-9 (Students should review the List of Acceptable Documents to make sure they bring the appropriate documents with them). Download the I-9 HERE. YOU MUST COMPLETE AND SIGN SECTION 1 OF THE I-9 ON OR BEFORE YOUR FIRST DAY OF WORK ON YOUR FIRST JOB. THIS IS YOUR HIRE DATE INTO THE STUDENT WORK PROGRAM. BY REGULATION, THIS DATE CANNOT BE AFTER YOUR FIRST DAY OF WORK.
YOU MUST HAVE YOUR STUDENT CONTRACTS AND ALL OTHER PAPERWORK COMPLETED, APPROVED AND TURNED IN TO HUMAN RESOURCES OFFICE BEFORE YOU MAY BEGIN YOUR STUDENT JOB. PLEASE DO NOT BEGIN WORK BEFORE YOU COMPLETE THIS STEP.
Human Resources will notify the supervisor as soon as the student has completed all the necessary forms and the student’s electronic time sheet is activated. The student may not work until the supervisor receives this notification.
Electronic timesheets, issued on a biweekly basis, need to be submitted for approval by 11:59 p.m. on the last day of the pay period for each department worked. Please refer to the Payroll Schedule to see when timesheets are due in the Accounting Office.
Off Campus Employment
Be sure to check the variety of employment search websites that are also available.