All students are expected to maintain the highest level of scholarship of which they are capable. Concordia Seminary assumes that students are mature enough to determine, with the assistance of available counsel, when activities other than classwork are beneficial and when they are detrimental to satisfactory progress. Such activities include participation in on or off campus organizations, and employment.
Federal regulations require that Concordia Seminary measure students’ progress toward a declared degree or eligible certificate, both quantitatively and qualitatively.
In accordance with these requirements, the following standards have been established to measure a student’s academic progress. These standards will be applied uniformly to all students when determining academic standing and eligibility for federally administered funds regardless of whether the student previously received these funds.
To Maintain SAP a student must:
- Maintain a minimum Cumulative GPA
- Ministerial Formation (MDiv, RAR, SMP/GPC, SMP, CHS, EIIT, DIT): 2.35
- Students must also maintain a Term GPA of 2.0
- DMin, MA and STM: 3.0
- PhD: 3.5
Remedial classes will not be used in determining the GPA required for SAP. The GPA used to determine SAP standing will be the institutional “Curriculum GPA” which is defined as the Cumulative GPA exclusive of remedial courses.
Satisfactory Academic Progress is required for a student to be eligible for Vicarage or Internship assignment, for certification and placement (first Call) and eligibility to receive the theological diploma and academic degree or certificate.
Programs where each course is the pre-requisite for the next (SMP, EIIT, DIT) also require satisfactory completion of each course before progressing to the next course in sequence.
In Advanced Studies (DMin, MA, STM, PhD), individual courses will be credited toward degree requirements only when completed with a grade of “B-“ or better.
- Complete at least 67% of all attempted credit hours each term.
- Courses taken as Audit, as correspondence, and remedial courses will not be considered in attempted credits.
- a. Grades such as I (incomplete), F (fail), and W (withdrawal) and repeated courses will be considered in attempted credits.
- Complete a degree or certificate program in no more than 150% of the normal length of the program.
- Students enrolled in extensions for either Exam or Thesis/Dissertation (MA, STM and PhD) will not be eligible for financial aid.
Monitoring Satisfactory Academic Progress Requirements:
Academic Probation serves as a warning that the student is not making satisfactory academic progress and, unless improvement is achieved, will be subject to dismissal from the seminary and suspension of Federal Student Aid.
If a student fails to meet the minimum cumulative GPA requirement or does not earn at least 67% of the credit hours attempted for the term, that student will be placed on Academic Probation for the succeeding quarter. If at the end of the quarter, the student is still below the minimum GPA requirement and/or has not earned sufficient credit hours, the student’s eligibility for federal Title IV aid will be terminated for future enrollment periods. Ordinarily, a student who continues on academic probation for two consecutive terms will be dismissed because of academic deficiency.
At the end of each academic term the student’s academic record will be reviewed for satisfactory academic progress. If a student exceeds maximum attempted enrollment hours (150%) of the normal length of the program, that student will be terminated from receiving Title IV funds for future enrollment periods.
Appeal Procedures for Students Terminated from Title IV Eligibility
A student may appeal his or her termination of aid eligibility if he or she believes that extenuating circumstances existed which prevented normal academic success. To appeal, the student must submit an explanation of the extenuating circumstances and include any documentation which would support their appeal. Examples of extenuating circumstances include personal or family critical illness, natural disaster effecting the student or family’s home, assault, etc.
The appeal should be submitted to the Director of Financial Aid. The Financial Aid Committee will then review the appeal.
If an appeal is approved, the student will be placed on probation for one academic quarter. During this probation period, the student must meet satisfactory academic progress or meet the requirements of an academic plan which has been specified by the Financial Aid Committee.
Failure to meet the terms of the probation period will result in termination of federal Title IV aid. The student may regain eligibility once all conditions of satisfactory academic progress have been met.
The above policy is according to government regulations for Federal Title IV aid.
All students will remain eligible for institutional funds during periods for which they are still enrolled in a degree or certificate program. If a student is classified as a special student, has withdrawn from their program or has been dismissed from their program, they will no longer be eligible for the institutional funds.
Updated December 2016